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Although we have helped a number of firms go paperless within the last few years, there are always a few that seem to be stuck in their ways. It’s the age-old story. Paralegals are slowly becoming more and more tech savvy than their seasoned employers and we are now consistently being faced with the question “How do I convince my higher ups to go paperless?”. Well that’s simple. Let us do it for you.
Cost Efficient/Storage Efficient
It’s no secret that using paper includes a lot of expenses. A Price Waterhouse Coopers study suggests that the average organization spends $20 in labor to file a single paper document, approximately $120 in retrieving and searching for misplaced/lost documents, and an incredible $220 to recreate a single lost document! This doesn’t even include the expense of the paper itself, ink, file storage, staples, folders, etc. (the list could go on). Another expense that most firms do not think about is the cost of rent for office space for all of those physical documents. Going paperless means there will no longer be a need for all those clunky file cabinets (which can cost more than $500 each and take up anywhere from 10 to 20 sq. ft. of expensive office space), opening an opportunity to downsize and save even more money.
Consider the time it takes for you to get up from your desk, go to the filing cabinet, and thumbing through the filing system until you find the right document. And once you’ve used it, you have to repeat the entire process just to return it. Although this may sound like a miniscule interruption to your work day, over time those moments add up. By going paperless, you can create an easily searchable database, so that your documents are simply a point and click away. This also means a more accurate quality control process; checking and editing each page for accuracy, and increases sharing opportunities (having documents in a digital form allows researchers, attorneys, and paralegals from all over to be able to access them if you allow).
Keeping Your Files Safe
Do you have a plan for how you will retrieve your documents in the case of natural disasters? Going paperless can potentially eliminate this worry from your mind. This is especially important for firms located in Florida. Just this past year, many law firms all over the state of Florida felt the impact of Hurricane Irma and were grateful that they had their documents backed up digitally. Even when going completely paperless, you are able to back up these documents to a cloud so that you’re always secure and at ease.
Does this convince you to go paperless? Navigate to our Pricing tab to get a quick estimate of your backfile conversion today. We can travel and pick up your documents anywhere in Florida!